How to Write a Persuasive Letter Requesting Examination Remark from the Head of Department

Writing an effective letter to request a remark on your exam grades from the head of your department is a critical step in seeking a fair and accurate assessment of your academic performance. This article provides a comprehensive guide to help you craft a professional and convincing letter.

1. Establish Your Purpose and Understand the Process

Before you begin writing, it is essential to understand that a letter requesting an examination remark is a formal and serious matter. You need to clearly and concisely express your intention to have your exam grades reviewed. Ensure that you have a solid reason for your request, such as:

Believing there was a discrepancy between your expected and actual grades Noting an issue with the grading criteria or process Expressing concern about the accuracy of the initial marking

2. Gather Necessary Information

To strengthen your request, gather the following information:

Your complete student ID and full name The specific course names and exam dates for the exams you want remarked Detailed reasons for your request, including any relevant evidence or supporting documentation

3. Draft a Clear and Concise Opening

Begin your letter with a formal and respectful salutation. State your request clearly in the opening sentence, such as:

‘Dear [Head of Department’s Name],’

‘I am writing to request the opportunity to have my grades for the [Course Name] exam on [Exam Date] remarked. I believe there may be some discrepancies between my expected and actual grades, and I would like a fair and accurate assessment of my performance.’

4. Provide Evidence and Elaborate

Support your request with specific evidence and detailed explanations. Here is an example paragraph:

‘I believe that there may have been a misunderstanding in the marking of the exam, specifically on Question [X]. As indicated in the course outline, this question was worth 30% of the total marks, and I believe my response met the criteria set by the marker. However, the marked score was significantly lower, which I find inconsistent with my understanding of the question and the criteria provided. I attended the office hours and sought clarification, but the discrepancy still exists.’

5. Emphasize Your Commitment to Academic Excellence

Highlight your dedication to academic integrity and ensure accurate assessment:

‘I am committed to maintaining the highest standards of academic integrity and believe it is crucial to have my grades accurately reflected in my academic record. I am eager to work towards a fair and transparent grading process and to receive an assessment that truly represents my knowledge and abilities.’

6. Request a Timely Review

Provide a deadline for when you would like to receive the results of the remark. Example:

‘I kindly request that the remark be completed as soon as possible. If possible, I would like to receive the results of the remark by [Deadline Date].’

7. Express Gratitude and Professionalism

Conclude your letter on a positive note, thanking the head of department for their time and consideration:

‘Thank you for your attention to this matter and for considering my request. I am open to providing any additional information or documentation that may be required to facilitate a fair review. I appreciate your help and understanding in this process.’

Sincerely,

[Your Full Name]

8. Proofread and Finalize

Before sending your letter, proofread it carefully to ensure it is free of errors. A well-written, professional letter increases your chances of receiving a favorable response. Remember to:

Check for grammar and spelling errors Ensure the letter is well-organized, clear, and concise Revisit the key points you want to convey

Conclusion

Writing a persuasive letter to remark your exams is an important step in ensuring a fair and accurate academic assessment. By following these guidelines and providing clear, professional, and well-supported arguments, you increase your chances of a favorable outcome. The head of department will be more likely to consider your request sympathetically and thoroughly if you present a strong and well-argued case.