How to Request Transcripts from WES World Education Services via Email for University Partners

As a university partner, securely transferring academic transcripts to World Education Services (WES) for evaluation is a straightforward process. By following the outlined steps, university administrators can efficiently manage this task, ensuring timely and accurate transcript documentation.

1. Gather Required Information

To begin the process, collect all necessary details pertaining to the student, including their full name, date of birth, WES reference number (if available), and the type of evaluation required (e.g., course-by-course evaluation). Additionally, compile contact information for the university, ensuring it is updated and accurate.

2. Visit the WES Website

Visit the official WES website to find detailed guidelines for educational institutions. These guidelines are designed to provide a comprehensive understanding of the procedures involved in requesting transcripts via email.

3. Find Contact Information

Locate the contact section specifically designed for educational institutions. This section should include:

Email addresses dedicated to transcript requests A contact form for submitting requests Telephone numbers for direct inquiries

4. Compose Your Email

When drafting your email, ensure it is clear and concise, and include the following elements:

A clear and specific subject line such as “Transcript Request for [Student Name]” A brief introduction explaining the purpose of the email Student details and the request for sending the transcript Any additional information WES may require

Here is a sample email format:

Email Example:

Subject: Transcript Request for [Student Name]
Body:

Dear WES Team,

I am writing to request the sending of a transcript for [Student Name] who has applied for evaluation with WES. Below are the relevant details:

Student Name: [Full Name] Date of Birth: [MM/DD/YYYY] WES Reference Number: [if available] Degree Program: [Program Name] Year of Graduation: [Year]

Please let me know if you require any further information or documentation from our side.

Thank you for your assistance.

Best regards,

[Your Name]
[Your Position]
[University Name]
[Contact Information]

5. Follow Up

If you do not receive a response within a reasonable timeframe (typically one week), consider following up via email or by phone to ensure your request is handled promptly.

6. Check WES Guidelines

Always refer to the WES website for any specific procedures or requirements that may be unique to your institution or the type of evaluation requested. Regular updates and adherence to these guidelines will ensure a smooth and efficient process.

By following the steps outlined above, university administrators can successfully manage transcript requests through WES, streamlining the evaluation process for both students and educational institutions.